Support offered for student journals

UCL Press maintains Open Journal Systems and provides advice and guidance to journal Boards on a range of issues, including:

OJS configuration – documentation for UCL journals boards has been prepared
Technical support using OJS
Training in OJS functionality including how to upload files
Training in upload of articles to Discovery (via RPS)
Providing administrative permissions on OJS and UCL Discovery
Advising on copyright
Support for overall design of site
Open Access advocacy
Assigning DOIs for all published journal articles on OJS and registering them with CrossRef
Ensuring that journal articles are indexed in Web of Science, Scopus and other services
ISSN management
Guidance on registering journals on the Directory of Open Access Journals (DOAJ)

Journal Boards are provided with administrative permissions on the OJS application and UCL Discovery. Journal managers can take advantage of the full functionality of OJS to facilitate journal production. Peer review, acceptance, and other editorial decisions rest entirely with the journal Board. Boards are able to configure OJS to provide the required styling of their journal interfaces, and are responsible, if required, for the copy-editing and typesetting of their articles: UCL Press does not impose a house style. Boards are also required to:

Ensure that their publications do not infringe any author or third-party copyrights
Encourage the assignment of Creative Commons licences to articles by their authors  Upload accepted articles to OJS via UCL Discovery
Manage journal administration including registering users and assigning roles, and establishment of their own editorial boards
Define journal editorial policies around the submission and review process and publish these on their journal page
Write abstracts and keywords
Create author guidelines
Customise look and feel of individual journal pages
Manage submission, peer review, acceptance process, quality control and all editorial decisions and pre-publication processes such as copyediting and typesetting
Manage all aspects of scheduling to meet the required publication date, allowing at least a week for the upload process
Be responsible for content, length of articles, frequency of publication and clearing of permissions
Embed DOIs in the metadata and PDF of each journal article from 2015 onwards (DOIs available from UCL Press)
Create and publish issues
To devise workflows and procedures
To ensure a full handover to successive journal editors, where these change annually