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Journals Editorial Policy

 

Open access policy

All articles are licensed under the CC-BY 4.0 international license agreement and published open access making them immediately and freely available to read and download. The CC-BY 4.0 license agreement allows authors to retain copyright and allows unrestricted reuse of content given proper attribution to the original author of the work is made.

Articles are published under the Creative Commons Attribution License (CC-BY) 4.0 International License that allows authors to retain copyright while allowing others to copy, distribute, and make some uses of the work. Further information regarding this can be found at https://creativecommons.org/licenses/by/4.0/ and licensing terms and conditions can be found under our Editorial Policy pages.

 

Originality of article statement

All submitted articles must not be under consideration for publication anywhere else, nor have been published in any form prior to submission to any UCL Press journal. By submitting, authors are agreeing that the submission is original except for material in the public domain and such excerpts of other works have written permission of the copyright owner. Where there is potential for duplication authors must correctly reference and cite the work.

Co-publication of an article, as agreed with the publisher and journal, may be considered in accordance with the ICMJE guidelines on overlapping publication, at the discretion of the Editor.

 

Article-processing charges

UCL Press journals do not at this time currently charge an Article-Processing Charge (APC). Authors of accepted papers will not be requested or required to make an APC payment before publication of their article.

 

Textual overlap and suspected plagiarism

All authors are responsible for the content written and published in their articles. In cases where unacceptable textual overlap and suspected plagiarism is found, UCL Press journals will follow COPE’s guidelines, as well as refer to UCL’s policy on plagiarism as outlined here.

UCL and UCL Press define plagiarism as the presentation of another person’s thoughts or words or artefacts or software as their own. Any quotation from another person’s published or unpublished works must be clearly identified as such by correct citation and referencing.

Self-plagiarism is defined as the presentation of a person’s own thoughts or words or artefacts or software where it has been previously published as a new publication, without clear identification as such by correct citation and referencing.

UCL Press journal Editors make every effort to ensure that published content does not infringe any person's rights, or applicable UK laws. If you believe or have cause for concern that content in any of UCL Press journals may infringe on copyright, textual overlap, and/or plagiarism, please contact the Journal Editor who will review the complaint and take appropriate action.

To avoid such cases and for best practice, authors should be transparent and ensure proper and correct referencing and citation.

 

Authorship and author consent policy

All listed authors must have made a significant contribution to the article in the manuscript and have approved all its claims. Authors are required to include an authorship statement in their manuscript to outline how each author contributed to the paper, after any acknowledgements in the article. For journals operating a double blind peer-review process, this information should be removed from the main manuscript file and added to the covering letter.

UCL Press adheres to the statement of authorship as outlined by the ICMJE statement, and considers an author of an article to have:

  • made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  • drafted the work or revised it critically for important intellectual content; AND
  • made final approval of the version to be published; AND
  • agrees to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

For suspected and incorrect authorship, UCL Press journals will refer to the UCL description of authorship misconduct as outlined here and follow COPE guidelines.

 

Competing interests

Authors must declare any and all conflicts of interests and competing interests that may relate to the submitted manuscript, including all financial and non-financial competing interests. This must be stated in their manuscript after the main text and acknowledgements under the heading ‘Competing interests’. Where there are no conflicts of interests or competing interests, authors must clearly declare this under the same heading.

 

Editors

Editors and reviewers must declare any and all conflicts of interests and competing interests when assessing a manuscript, and therefore not be involved with a submission when they:

  • have a recent publication or current submission with any author in the submission.
  • share or have recently shared an affiliation with any author in the submission.
  • collaborate or have recently collaborated with any author in the submission.
  • have a close personal connection to any author in the submission.
  • have a financial interest in the subject of the work of the submission.
  • feel unable to be objective.

 

Reviewers

Reviewers must declare any and all conflicts of interests and competing interests when returning their review for the Editor’s consideration. Where there are no conflicts of interests or competing interests, reviewers must clearly declare this to the Editor. The Editor may decide to reject a review after considering any and all conflicts of interest, and the reviewer will be informed of this decision. The Editor’s decision is final.

 

Ethics approval

UCL Press is committed to ensuring the highest standards of integrity in all aspects of its publication activities and expects that all authors submitting to a UCL Press journal have secured all relevant ethics or institutional review board approval for their research.

Any research that involves collecting data from human participants must comply in accordance to the Declaration of Helsinki and authors must have received any and all relevant ethics or institutional review board approval. A statement declaring this must be included in the manuscript, along with the name of the ethics or institutional review board granting approval.

Where ethics or institutional review board approval is waivered, a statement declaring this must be included in the manuscript along with the name of the ethics or institutional review board granting waiver status. Authors also declare that by submitting to a UCL Press journal this information will be made freely available to the Editor(s) upon request.

If authors are unable to provide sufficient evidence to the Editor(s) upon request, the Editor(s) may reject the manuscript and inform the author(s) institution and any other third parties where applicable.

 

Consent for publication

All manuscripts that involve humans including any images, videos, and any other personal and identifiable information, authors must have secured a signed and dated informed consent to publication form before submitting to the journal, and a statement declaring this must be included in the manuscript. Authors also declare that any and all relevant informed consent to publication and declaration forms are freely made available to the Editor(s) upon request.

 

Article deposition and article permanency

UCL Press work to include journals in various indexes and open access depositories to ensure as much as possible article permanency. In addition to subject specific journal indexers, published articles are deposited into the Portico Preservation Service, and to UCL’s institutional open access repository, called UCL Discovery, that is publicly and freely available to access and download.

 

Corrections and retractions

When corrections and retractions are necessary to maintain the integrity of published content, UCL Press will publish erratum, corrigendum, addendum, and retraction articles but will not make alterations to the version of record initially published, other than to provide a URL link to the erratum, corrigendum, addendum, or retraction article.

UCL Press and Journal Editors will follow COPE guidelines where retractions may be required.

 

Misconduct and grievance procedure

In the event of any suspected allegations of publication and/or research misconduct, UCL Press and Journal Editors will follow COPE guidelines. This can result in UCL Press and Journal Editors contacting the author’s institution raising concern over findings and can lead to sharing manuscript and submission information to other third parties, including but not limited to: author(s); institution(s); ethics committee(s).

 

Research misconduct

Any research that involves humans must have been carried out within the appropriate ethical framework. Should research submitted to a UCL Press journal be suspected of not having taken place within an appropriate ethical framework, the Journal Editors may reject the manuscript and inform the author’s institution and any other third parties where applicable. In addition, where misconduct has been proven, UCL Press will follow COPE retraction guidelines.

 

Publication misconduct

In the event of any suspected allegations of publication misconduct concerning any submission or publication, UCL Press journals will follow COPE guidelines.

 

Appeals and complaints

UCL Press journals follow the COPE code of conduct when dealing with any appeals and complaints. In the first instance, contact the Editorial office and Journal Editor. Further information including contact information can be found in the individual journal’s information pages.

 

Advertising policy

UCL Press do not currently place any advertising on Journals’ webpages or include any advertising in Journal issues.

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